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How to share a Calendar between Google accounts?

Posted by Quin_Stefani
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G Suite General Software Remote Support

Hello Spiceworks, hope you're doing pretty spicy.

I have an issue with a user needing to share his own calendar between 3 different Google accounts he owns and uses.

The main account (let's say account A) has his calendars, contacts, et cetera; but he never uses the email on it. This being the case, he wants to share this calendar to his other 2 Gmail accounts ( B & C) he does use the email on.

I attempted to share from account A to account B, but all the items just appeared as 'busy', with no detail as to what the appointments were. I attempted to change the item visibility to 'public' on account A's side, removed the calendar from account B and re-added it, but no change. I used some of the tips from this Google support KB, to no avail. 

Does anyone have experience with a situation like this, and if so, what are some steps you suggest or settings I might be missing to resolve this? 

Spice (8) Reply (4)
Quin_Stefani

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  • Thank you for your answers -

    I ended up contacting Google support for assistance on this but I thought I'd provide my resolution for anyone coming across this in the future.

    The client had a Google workspace account, which means many sharing settings are controlled in the Google Admin Console. This may be my fault for not disclosing this but I didn't think of it at the time being.

    Go to your Google Admin site > apps >  Google workspace > calendar > Sharing settings. From here, you should be able to edit external sharing (outside of your Google workspace) to your liking; the changes will take a few minutes to apply. Make sure to remove and then re-add the calendar after you've changed the global sharing settings.

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    • GO into the Settings of that specific calendar Scroll to the area that says Share with Specific People and edit the rights to See all event details.

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    • What he said ^ . Also FYI, some of the sharing settings are only available on PC/web browser, not available in the Google Calendar app.

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    • This article shares more about the sharing permissions you can give to other accounts:

      https://support.google.com/calendar/answer/37082#:~:text=Control%20access%20to%20your%20calendar%20%...

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    • Thank you for your answers -

      I ended up contacting Google support for assistance on this but I thought I'd provide my resolution for anyone coming across this in the future.

      The client had a Google workspace account, which means many sharing settings are controlled in the Google Admin Console. This may be my fault for not disclosing this but I didn't think of it at the time being.

      Go to your Google Admin site > apps >  Google workspace > calendar > Sharing settings. From here, you should be able to edit external sharing (outside of your Google workspace) to your liking; the changes will take a few minutes to apply. Make sure to remove and then re-add the calendar after you've changed the global sharing settings.

      Spice (1) flagReport
      Was this post helpful? thumb_up thumb_down

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